Meetings & Calendar
Board meetings are open to every owner, and we hope you’ll join us. It’s the best way to see how the neighborhood is cared for, hear the reasons behind the Board’s decisions, and ask questions. There are two easy ways to take part: speak during the Owner Open Forum, which comes before the Board votes, or write to the Association ahead of time and ask the Board to consider a topic. See Attending a meeting and Asking the Board to consider an item below.
Owners’ Budget Ratification Meeting
Date: Saturday, December 5, 2026
Time and location: 3:00–5:00 p.m., Montrose Police Department Community Meeting Room
On November 5 the Board adopted the professionally managed 2027 budget, with dues of $140 per home per month. Later this month every owner will receive a budget summary packet by mail, with the notice of this meeting and an FAQ sheet about the budget. The budget takes effect January 1 unless a majority of all owners, 28 of 54, votes to reject it at this meeting.
Next Board Meeting
Date: Thursday, January 14, 2027
Time and location: 5:30 p.m.; location announced with the notice
Regular quarterly Board meeting. The notice and agenda will be posted here and at the community mailboxes before the meeting.
Annual Meeting of Members
Date: Saturday, March 13, 2027 (tentative — to be set by the Board)
Time: TBD
Location: Announced with the notice
A look back at the year, and the Board election results. The Bylaws set the annual meeting in March. Please come, or send in a proxy so we reach a quorum.
Meeting schedule
The meeting year runs on the budget. The Board meets quarterly, on the second Thursday of January, April, July, and October, at 5:30 p.m., and each meeting receives the Treasurer’s quarterly report. Twice a year the Members meet: in December to ratify the coming year’s budget, and in March for the annual meeting. Select any point on the ring to see what happens, what reaches you, and how you can take part.
About these dates
Dates marked tentative have not yet been set by the Board; each is confirmed with its notice. Board meetings begin at 5:30 p.m. unless the notice says otherwise, and locations are announced with each notice.
Read the meeting year as a list
The three tinted rows are the budget sequence set by C.R.S. § 38-33.3-303(4): the Board adopts a proposed budget, the Association delivers a summary to every owner, and the Members meet to ratify it.
How the budget is ratified
Colorado has its own process for HOA budgets. Under C.R.S. § 38-33.3-303(4), the budget the Board proposes is ratified at the December Members’ meeting unless a majority of all owners — 28 of our 54 homes — votes to reject it. No quorum is needed, and there is no mail ballot to return.
So the meeting isn’t about turnout numbers — it’s about understanding the plan. Please come: the Board walks through the budget it adopted, explains what changed and why, and answers owners’ questions before the new year begins.
If a budget were ever rejected, the last budget the owners ratified stays in force until the Board proposes a new one.
Attending a meeting
- All owners are welcome at regular and special Board meetings.
- Owners may comment before the Board votes. Each meeting includes an Owner Open Forum, held before the Board acts on agenda items, as the Conduct of Meetings Policy and C.R.S. § 38-33.3-308 require. The chair sets the time for each speaker, usually three minutes. Written comments may also be sent to the Association at any time; there is no deadline. The Board hears every comment but is not required to answer each one individually; the minutes summarize the general comments received.
- How owner comments are used depends on who decides.
- The Board’s day-to-day business — the budget the Board adopts, contracts, and the care of the common areas and sprinkler system. Here comments help the Board keep owners informed: they show which topics and questions are on owners’ minds, and the Board answers them in FAQ sheets and at meetings. A comment is not a vote, and there is no deadline. (At the December ratification meeting owners vote only on whether to reject the budget the Board adopted; it is not a chance to rewrite it.)
- Changes to how the community is governed — such as amending the Declaration (CC&Rs), which owners must approve by a large majority. Here owner input is required. Before a proposal is put to a vote, the Board will ask for owners’ views, usually at a meeting of the Members called for that purpose, and that input shapes what owners are asked to approve.
- Executive session is used only for a narrow set of matters, such as legal advice, personnel, contract negotiation, and individual owner delinquency or violation hearings — which protects neighbors’ privacy. The chair announces the general topic first, the minutes note that a closed session was held, and no rule or policy may be adopted during one.
- A summary of each meeting is posted on the Documents page after the Board approves the minutes. The complete minutes are available to any owner on request.
Asking the Board to consider an item
Have an idea or a concern you’d like the Board to take up? We welcome it. Under the Association’s Conduct of Meetings Policy, agenda items are added and removed at the sole discretion of the Board, so a request doesn’t guarantee a place on the agenda. Every request is read and considered for an upcoming meeting, and you’ll hear back either way.
You can send a request anytime. The Conduct of Meetings Policy the Board adopted on September 15, 2026, which took effect November 1, 2026, provides that an owner may submit a request at any time, and that the Board considers it for its next regularly scheduled meeting. Sending it early gives the Board time to read it before the meeting.
Email [email protected] with:
- Your name and unit address
- The topic, in a sentence or two
- What specifically you’re asking the Board to decide or discuss
- Any supporting documents
Serving on the Board
Any owner in good standing may run, and we’d love to see new faces. Under the Bylaws there are five directors, each serving a two-year term, with no limit on the number of terms a director may serve. Directors are elected by mail-in ballot sent to every owner ahead of the annual meeting — the results are announced at the meeting rather than voted on there, so watch for the ballot in your mail. It’s volunteer work, and right now it can be a real time commitment — but it’s rewarding, and you’ll be working alongside neighbors who care about this place.
The Board is currently updating the Association’s governance documents and rethinking how we manage landscaping, so the neighborhood stays beautiful as water demand and water costs rise.
Interested in running in the next Board election? Email us at [email protected] — we’re happy to tell you more.
Not ready for the Board? Committee work is a great way to help during this transition. You’ll see how the Board works, have a direct hand in shaping our community, and if you decide to run later, you’ll know just what to expect. To get involved, email [email protected].